Leave Management

Leave Management handles leave of absences related to personal or family illness, the birth, adoption or foster care placement of a child, military service and any other event that results in an extended absence. The division also administers the university’s sick leave pool.


Family and Medical Leave

The Family and Medical Leave Act (FMLA) offers eligible employees up to 12 weeks of unpaid leave in a rolling 12-month period for a personal health condition; the serious health condition of a spouse, child or parent; and/or the birth, adoption or foster care placement of a child.

FMLA ensures you will be reinstated into the same job or one with substantially similar pay, duties and working conditions at the conclusion of your leave.

IHOP 3.6.9 Family and Medical Leave
Application for LOA Request Under FMLA
Employee's Rights and Responsibilities Under FMLA
Employee’s Guide to the Family and Medical Leave Act
FMLA FAQs for Employees and Managers
Benefits While on Leave of Absence (LOA)


Military Family Leave

You may be eligible for Military Family Leave under FMLA if you have a spouse, child or parent who is on active duty or has been called to active duty status. You also may be entitled to up to 26 weeks of unpaid leave in a single 12-month period if you are the primary care giver of a covered servicemember who has been injured while on active duty.

Application for LOA Request Under FMLA – Qualifying Exigency for Military Family Leave
Application for LOA Request Under FMLA – Serious Injury/Illness of Covered Servicemember
Employee's Guide to Military Family Leave


Sick Leave Pool

The Sick Leave Pool was established to provide benefits-eligible employees with a source for additional paid leave. It is intended to help employees and their families if a catastrophic and life-threatening illness or injury forces an employee to exhaust all leave time earned and to lose compensation. Withdrawals from the pool are considered on an individual basis and not intended to cover one's entire recovery period.

IHOP 3.6.11 Sick Leave Pool
Application for Sick Leave Pool


Sick Leave Donation

A benefits-eligible employee may donate sick leave to another benefits-eligible employee at UTMB provided: the recipient of the donation meets the eligibility requirements to use sick leave; the recipient of the donation has exhausted his or her own sick leave; and the recipient of the donation has exhausted any time that he or she is eligible to withdraw from the Sick Leave Pool. Click here for more details.

Direct Sick Leave Donation Form (to be completed by the donating employee)

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