Human Resources

Employee Leave Management (ELM) handles leave of absences related to personal or family illness, the birth, adoption, or foster care placement of a child, military service, and any other event that results in an extended absence. We also administer
the institution’s sick leave pool.

Family and Medical Leave
The Family and Medical Leave Act (FMLA) offers eligible employees up to 12 weeks of unpaid leave in a rolling 12-month period for a personal health condition; the serious health condition of a spouse, child, or parent; and/or the birth, adoption, or foster care placement of a child.

FMLA ensures you will be reinstated into the same job or one with substantially similar pay, duties, and working conditions at the conclusion of your leave.

See IHOP Policy 3.9.10 Family and Medical Leave for eligibility and leave requirements.

Military Family Leave
You may be eligible for Military Family Leave under FMLA if you have a spouse, child,
or parent who is on active duty or has been called to active duty status.

You may also be entitled to up to 26 weeks of unpaid leave in a single 12-month period if
you are the primary care giver of a covered servicemember who has been injured while on
active duty.

See IHOP Policy 3.9.10 Family and Medical Leave for eligibility and leave requirements.

How to Request a Leave of Absence
Follow these steps to request a leave of absence protected under FMLA:

1. Print the appropriate form.
Family and Medical Leave Form and Information
Qualifying Exigency for Military Family Leave Form
Serious Injury or Illness of Covered Servicemember Form
2. Complete the employee-related information.
3. Have a qualified health care provider fill out the required information (for FMLA and Serious Injury or Illness of Covered Servicemember forms only).
4. Submit the documentation to Employee Leave Management.
Scan/Email: hr.leavemgmt@utmb.edu
Fax: (409) 772-8690
Mail: ELM, 301 University Blvd., Galveston, TX 77555-0827

You will be notified in writing of the status of your leave of absence request upon receipt
of the documentation.

Sick Leave Pool
A sick leave pool has been established to provide benefits-eligible employees with a source of additional paid leave to assist with a catastrophic illness or injury.

Employees who meet the eligibility requirements may contribute to or apply to withdraw from the sick leave pool in accordance with IHOP Policy 3.5.1 Sick Leave Pool. Please be advised that withdrawals from the pool are considered on an individual basis and are not intended to cover an employee’s entire recovery period.

To apply to withdraw from the pool, you must complete a Sick Leave Pool Application and return it to Employee Leave Management:
Scan/Email: hr.leavemgmt@utmb.edu
Fax: (409) 772-8690
Mail: ELM, 301 University Blvd., Galveston, TX 77555-0827