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Leave Management

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Leave Management handles leave of absences related to personal or family illness, the birth, adoption, or foster care placement of a child, military service, and any other event that results in an extended absence. We also administer the institution’s sick leave pool.

Family and Medical Leave
The Family and Medical Leave Act (FMLA) offers eligible employees up to 12 weeks of unpaid leave in a rolling 12-month period for a personal health condition; the serious health condition
of a spouse, child, or parent; and/or the birth, adoption, or foster care placement of a child.

FMLA ensures you will be reinstated into the same job or one with substantially similar pay, duties, and working conditions at the conclusion of your leave.

See IHOP Policy 3.9.10 Family and Medical Leave for eligibility and leave requirements.

Need time?

To learn more about FMLA and how it may benefit you, click here for an Employee’s Guide to the Family and Medical Leave Act.

Military Family Leave
You may be eligible for Military Family Leave under FMLA if you have a spouse, child,
or parent who is on active duty or has been called to active duty status.

You may also be entitled to up to 26 weeks of unpaid leave in a single 12-month period if
you are the primary care giver of a covered servicemember who has been injured while on
active duty.

See IHOP Policy 3.9.10 Family and Medical Leave for eligibility and leave requirements.

How to Request a Leave of Absence
Follow these steps to request a leave of absence protected under FMLA:

  1. Print the appropriate form(s).
  2. FMLA for serious health condition (spouse, child, parent, or self) or adoption/foster care
    Leave of Absence Request Under FMLA – Employee Statement (only)
    Leave of Absence Request Under FMLA – Employee Statement and Health Care Provider Certification (both are required)
    FMLA Information for Employees (retain for your records)

    FMLA for military qualifying exigency
    Leave of Absence Request Under FMLA – Employee Statement (only)
    Qualifying Exigency for Military Family Leave Form
    FMLA Information for Employees (retain for your records)

    FMLA for military care giver
    Leave of Absence Request Under FMLA – Employee Statement (only)
    Serious Injury or Illness of Covered Servicemember Form
    FMLA Information for Employees (retain for your records)

  3. Complete the employee-related information.
  4. Have a qualified health care provider fill out the required information (for FMLA and Serious Injury or Illness of Covered Servicemember forms only).
  5. Submit the documentation to Leave Management.
  6. Scan/Email: hr.leavemgmt@utmb.edu
    Fax: (409) 772-8690
    Mail: Leave Management, 301 University Blvd., Galveston, TX 77555-0827

You will be notified in writing of the status of your leave of absence request upon receipt
of the documentation.

Sick Leave Pool
A sick leave pool has been established to provide benefits-eligible employees with a source of additional paid leave to assist with a catastrophic illness or injury.

Employees who meet the eligibility requirements may contribute to or apply to withdraw from the sick leave pool in accordance with IHOP Policy 3.5.1 Sick Leave Pool. Please be advised that withdrawals from the pool are considered on an individual basis and are not intended to cover an employee’s entire recovery period.

To apply to withdraw from the pool, the following forms must be completed and returned to Leave Management:

Request for Sick Leave Pool – Employee Application
Request for Sick Leave Pool – Health Care Provider Certification

Scan/Email: hr.leavemgmt@utmb.edu
Fax: (409) 772-8690
Mail: Leave Management, 301 University Blvd., Galveston, TX 77555-0827