JOB SUMMARY:

Manages the University’s vehicle fleet assets including ensuring compliance with State and UT Regent vehicle and driver regulations and procedures. Plans, directs, and controls vehicle scheduling, allocation, dispatching, licensing, and communication functions to affect economical utilization of the University’s motor pool.

ESSENTIAL JOB FUNCTIONS:

·        Manages and supervises assigned staff in Fleet Services. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

·        Plans and coordinates transportation activities in accordance with governmental policies and regulations for Fleet Services; responds to requests from applicable governmental agencies.

·        Purchases and inventories shop supplies, machinery, and equipment.

·        Develops and maintains outside vendor and service provider relationships.

·        Manages the University’s Vehicle Fleet and prepares the preventative maintenance schedule for motor pool vehicles.

·        Maintains records for the University’s Vehicle Fleet.

·        Oversees compliance/reporting as it relates to the Vehicle Fleet; procures state required certificates of title, insurances, and arranges for registrations and state inspections.

·        Records expenses and analyzes purchases, repair costs, revenue, and performance records to control expenditures and prepares billing documentation

·        Tracks all University vehicles equipped with alternate fuels, directs transition of gas powered vehicles to alternate fuels, and maintains updated information concerning alternative fuels.

·        Processes customer requests, provides quotes, on vehicle leases

·        Researches, specifies, and processes purchase requisitions for vehicle bids and assures bids meet specifications; recommends vehicle replacements/upgrades; upon purchase, processes vehicle(s) through university inventory system, tagging, stenciling, fire extinguisher, Drivers Alert sticker, etc.

·        Submits recommendations for development of and compliance with transportation policies, procedures, and programs; implements regulations, policies, programs, and procedures for efficient operation of the University’s Vehicle Fleet.

·        Maintains records of all permissible university drivers; i.e., current driver license, motor vehicle record (MVR) reviews, defensive driving course, etc.

·        Schedules and offers the Defensive Driving Class quarterly or as needed.

·        Interprets and assigns work to Fleet Services staff.

·        Coordinates compliance with all applicable UTMB, State, and Federal rules and regulations.  Adheres to internal controls and reporting structure.

MARGINAL OR PERIODIC JOB FUNCTIONS:

• Performs related duties as required.

REQUIRED EDUCATION / EXPERIENCE:

Associates degree or equivalent and 3 years of related experience. Valid Texas Commercial Drivers License. UTMB Motor Vehicle Safety Course. Minimum of two (2) ASE field certifications or Master ASE certification.

EQUIPMENT:

Standard automotive mechanic equipment.

WORKING ENVIRONMENT/LOCATION OF POSITION:

Standard automotive mechanic equipment.

OTHER:

Specific job requirements or physical location of some positions allocated to this classification, may render this position security sensitive, and thereby subject to the provisions of Section 51.215, Texas Education Code.

 ANY QUALIFICATIONS TO BE CONSIDERED AS EQUIVALENTS IN LIEU OF STATED MINIMUMS REQUIRE THE PRIOR APPROVAL OF THE VICE PRESIDENT FOR HUMAN RESOURCES AND EMPLOYEE SERVICES.