Job Summary:

Responsible for assisting with planning and managing the daily operations and administration of Fleet Services to ensure effective diagnosis, repair, and maintenance of UTMB vehicles while anticipating and meeting customer needs, all in support of the Logistics process.

Major Duties / Critical Tasks:

• Responsible for coordinating process activities of direct areas of responsibility, as well as assisting with effective performance management and coaching of assigned staff members.
• Coordinates, facilitates, and assists with team responsibilities and administrative duties required of all Logistics’ teams (i.e. strategic planning, team meetings, time capture, records retention schedules, member of Logistics Business Unit Coordination Council (BUCC).
• Facilitates internal controls with reasonable assurances that operations are effective and efficient, assets are safe guarded, and is in compliance with applicable laws, regulations, and policies.
• Facilitates staff development and training ensuring assigned staff members are up to date on proper use of computer related systems, proper use of equipment, all required UTMB classes, and professional development.
• Coordinates process benchmarking and facilitates continuous process improvement.
• Facilitates the coordination of efforts between multiple work teams to meet outcomes beneficial to the customer needs.
• Recommends actions pertinent to personnel management functions for assigned personnel.
• Develops a strong partnership with customers to proactively understand their vehicle needs.
• Provides technical expertise and coordinates with customers in planning future vehicle needs.
• Coordinates with multiple customers to meet outcomes beneficial to their needs.
• Coordinates work being performed by contractors (e.g., warranty, recalls, and body damage repairs).
• Coordinates vehicle services ensuring appropriate resources (labor and parts) are available.
• Compiles and analyzes operational reports and recommends appropriate action.
• Assists in conducting cost studies regarding the area process charge structure/billing system.
• Monitors and reports production and/or team outcomes.
• Coordinates compliance with all applicable UTMB, State, and Federal rules and regulations.
• Facilitates the development of area policies and procedures ensuring compliance with applicable rules and regulations.
• Adheres to internal controls and reporting structure.
• Performs related duties as required.

Required Education / Experience:

High School Diploma or equivalent and four years of related experience. Valid Texas Commercial Drivers License. UTMB Motor Vehicle Safety Course. Minimum of two (2) ASE field certifications or Master ASE certification.

Accompanying Knowledge, Skills, Abilities & Competencies (KSACs)

• Knowledge of fleet management principles; purchasing methodologies; computerized fleet vehicle systems;
• General knowledge of and various application software such as Microsoft Word, Excel and electronic mail, Internet, mainframe, web based applications, and inquiry systems.
• Good team building and coaching skills,
• Good verbal and written communication skills,
• Good employee development skills including the ability to assist with the development of training materials, and operational policies and procedures.

Equipment: 

Standard automotive mechanic shop equipment.

Working Environment:

Standard automotive mechanic shop environment.

Other: 

Specific job requirements or physical location of some positions allocated to this classification, may render this position security sensitive, and thereby subject to the provisions of Section 51.215, Texas Education Code. 

Any qualifications to be considered as equivalents in lieu of stated minimums require the prior approval of the Chief Human Resources Officer.