Job Summary:

To provide professional, technical, and administrative skills necessary to coordinate and facilitate product standardization, supply cost reduction, utilization management and supply availability. Primarily responsible for conducting a review and analysis of products and supply expenditures and identifying opportunities for supply cost reduction, improved clinical outcomes, and/or process improvement.

Major Duties / Critical Tasks:

• Serves as a liaison between nursing, clinicians, physicians, Supply Management and the Value-Analysis Coordinating Committee.

• Compiles and analyzes reports to identify opportunities for improved supply utilization, standardization, and process improvement; evaluates findings and makes recommendations.

• Analyzes market trends, conducts cost analysis and identifies supply sources and/or new or replacement products to provide cost savings.

• Coordinates and facilitates product reviews/evaluations and standardization of products.

• Identifies cost savings opportunities for products currently in use through review and analysis of group purchasing contracts and market data.

• Assists in the development of systems, policies and procedures for the effective management and control of supply expenditures.

• Assists in coordinating product in-service training.

• Coordinates and assists departments to develop and integrate cost management programs by assisting with program development, data collection and analysis.

• Coordinates and assists in the development of supply catalogs.

• Monitors supply utilization and purchase patterns on a routine/scheduled basis; compiles reports, analyzes data and makes recommendations for addition/deletion of products and/or process changes to reduce operating cost and ensure continuity of supply.

• Reviews requests and coordinates activities to secure approval for inclusion of new or substitute products.

• Reviews and/or maintains supply catalogs and approves item masters to ensure they are current.

• Coordinates and monitors activities of strategic suppliers to ensure conformance with contractual obligations; and identifies opportunities for process improvement, service enhancement and/or cost reductions.

• Conducts analysis and provides recommendations that identify best methods and practices to procure and distribute products (i.e., consignment, direct purchase or inventory).

• Assists in coordinating and facilitating the supply inventory process ensuring proper management controls, access and availability.

• Assists in coordinating vendor traffic by acting as liaison between vendors and clinical staff for product introductions, and communicating hospital policy.

• Forecasts and analyzes customer supply needs/trends to facilitate the establishment of contracts, develops and distributes various reports to assist customers in understanding their supply consumption and cost.

• Develops and maintains system, in collaboration with departments and administration, for product recalls, facilitating removal, return, and replacement.

• Identifies product utilization trends for contracting opportunities or to leverage pricing based on increased usage or aggregate expenditures with contracted suppliers.

• Coordinates the flow of information between appropriate parties to accomplish customers’ and supply management objectives.

• Performs systematic, controlled review of products to ensure appropriate utilizations, effectiveness, continued usefulness and identify opportunities for cost reduction or process improvement.

• Develops a strong partnership with customers to proactively understand their needs to facilitate the availability and access to appropriate products.

• Assists customers in the development of supply management policies and procedures ensuring compliance with applicable rules and regulations.

• Contacts, advises, and assists departments with respect to their supply needs.

• Serves as liaison between vendors, the institution, and departments in regards to supply utilization.

• Handles routine inquiries regarding policies and procedures of the process.

• Works closely with customer in problem resolution and consults with customers in problem prevention.

• Coordinates and/or assist in process benchmarking and facilitates continuous process improvement for service/work area.

• Complies and analyzes operational reports and recommends appropriate action.

• Coordinates compliance with all applicable UTMB, State, and Federal rules and regulations.

• Adheres to internal controls and reporting structure.

• Performs related duties as required.

Required Education / Experience:

Bachelor's degree or equivalent and four years of related experience.

Knowledge, Skills and Abilities:

• Good analytical and problem resolution skills.

• Excellent product knowledge of assigned product groups

• Excellent organizational and project management skills

• Ability to analyze data.

• Good facilitation skills.

• Good organizational skills.

• Demonstrate the ability to proactively assist customers with their immediate and long term needs.

• Good verbal and written communication skills.

• Good problem resolution skills.

• Ability to work in team based environment contributing ideas, participating in team decisions, and achieving team outcomes.

Equipment: 

Standard office equipment.
 

Working Environment:

Normal office environment.
 

Other: 

Specific job requirements or physical location of some positions allocated to this classification, may render this position security sensitive, and thereby subject to the provisions of Section 51.215, Texas Education Code. 

ANY QUALIFICATIONS TO BE CONSIDERED AS EQUIVALENTS IN LIEU OF STATED MINIMUMS REQUIRE THE PRIOR APPROVAL OF THE VICE PRESIDENT FOR HUMAN RESOURCES AND EMPLOYEE SERVICES.