Job Code:	7007
Job Title:	Program Coordinator, Institutional Compliance & HIPPA Management
Creation Date:	08/20/2004
Revision Date:
FLSA Status:	Exempt

JOB SUMMARY:

Serves to provide support in the analysis of institutional activities related to UTMB’s Privacy Office, HIPAA compliance and other compliance related matters.  Assists in integrating initiatives across the institution to effectively allocate and coordinate limited resources and subject matter knowledge, manage internal and external communications, and rapidly resolve business, technical, and project issues.  Additionally, the centralized function will identify any future initiatives that may be impacted by privacy standards and ensure they are coordinated.

ESSENTIAL JOB FUNCTIONS:

• Assist with and coordinate the completion of the privacy projects.  Provide project management level guidance to EDI, Privacy and Security work group leaders.  Ensure that high risk area quarterly reports are properly generated and sent to the Office of Institutional Compliance.  Read and evaluate the reports for quality of content and achievement of objectives.  Provide feedback to high risk areas regarding quality of content and goals that need to be met. 
• Develop and implement communications plans for privacy projects, including a mechanism to communicate information work by project teams to other interested parties.
• Develop and maintain detailed project plans and assist HIPAA work group leaders in the development of individual project plans.  
• Makes recommendations regarding resources.
• Monitor risks and issues for privacy initiatives.
• Prepare executive summaries or briefings on the status of privacy initiatives.
• Provide technical leadership to others through project management or ongoing consulting.
•  Participate or lead cross-functional project teams for privacy initiatives.
• Identifies priorities of work to be performed both on a daily basis as well as long term strategic projects. The capability to make correct assessments of problems and to take the appropriate corrective actions is critical.
•  Must detect and solve a wide range of difficult problems in an imaginative and practical way through either project leadership and/or other forms of technical leadership.
• Provides support to the institution’s privacy office, the compliance program, committees, work groups, and task forces charged with creating and implementing an enterprise-wide privacy program.
• Collaborates with other designated individuals to ensure policies and procedures relating to cyber privacy and security are developed and implemented for the institution’s hardware, software, and telecommunications systems
• Collaborates with other departments, such as legal counsel, institutional compliance, human resources, accounting, Information Technology/Information Services, registration, medical records, and medical services to ensure compliance with specific privacy requirements.
• Monitors departmental systems development and operations for security and privacy compliance.
• Monitors business partner associate contracts and business associate adherence to relevant laws, regulations, and institutional policies having to do with privacy, security, and the protection of health information.
• Provides support for the development of institutional privacy policies and procedures that encompass applicable federal and state regulations.
• Assists in responding to and investigating complaints from the institutional complaint process found within the privacy program.  
• Monitors all new legislative and regulatory privacy activity both on the federal, state and local levels. 
• Assists and in some instances may participate in the education of UTMB’s workforce related to privacy matters.
• Provide support for the planning, design, and evaluation of the organization’s privacy and security related projects.
• Coordinates the development of privacy risk assessment policies and procedures designed to measure the performance and quality of the institution’s privacy program.
• Adheres to internal controls and reporting structure.

MARGINAL OR PERIODIC JOB FUNCTIONS:

• Performs related duties as required.

REQUIRED EDUCATION / EXPERIENCE:

Bachelor’s degree or equivalent and five years related experience.