JOB SUMMARY: 

To supervise the Residency Coordinators and oversee the day-to-day operations of all residency programs within the department; to serve as a liaison with the Office of Graduate Medical Education (GME).

 MAJOR DUTIES / CRITICAL TASKS:

• Provides direction and supervision to the residency coordinators in assuring that all on-going requirements of the Residency Review Committee (RRC) are continuously met, i.e., duty hours, core competencies, conference schedules, etc.
• Manages and oversees the accuracy of all residency coordinators’ duties pertaining to the submission of residents’ appointments, work agreements, funding allocations, time and attendance, etc., using Clin-Web and HRMS systems. 
• Manages and assures all residents’ licensing processes are properly followed and maintained by all residency coordinators as dictated by the UTMB GME office and the Texas State Board of Medical Examiners.  Ensures all coordinators are proficient in the use of the Clin-Web system for this purpose.
• Provides management of the residency coordinators’ responsibilities of preparing, maintaining, and submitting the annual GME/AMA/AAMC census requirements via the FREIDA and ERAS web-based systems in order to maintain program accreditation and national matching program participation. 
• Manages and monitors residency coordinators’ timeliness and accuracy of preparing, assigning, tracking, and maintaining residents’ performance evaluations, as the time line dictates via Clin-Web system as set-forth by the UTMB GME Office.     
• Provides direction and management to divisional residency coordinators’ in preparing and submitting the monthly Medicare Cost Reimbursement reports in an accurate and timely manner.
• Adheres to internal controls as established for department.
• Performs related duties as required.

 REQUIRED EDUCATION / EXPERIENCE:

Bachelor’s degree or equivalent and two years of related experience.

EQUIPMENT:

Standard office equipment

WORKING ENVIRONMENT:

Standard office environment 

OTHER:

Specific job requirements or physical location of some positions allocated to this classification, may render this position security sensitive, and thereby subject to the provisions of Section 51.215, Texas Education Code.

 ANY QUALIFICATIONS TO BE CONSIDERED AS EQUIVALENTS IN LIEU OF STATED MINIMUMS REQUIRE THE PRIOR APPROVAL OF THE CHIEF HUMAN RESOURCES OFFICER.

 THE UNIVERSITY OF TEXAS MEDICAL BRANCH AT GALVESTON IS AN EQUAL OPPORTUNITY / AFFIRMATIVE ACTION UNIVERSITY