JOB SUMMARY:

Performs the duties required by the Chairman of the Department of Pathology to effectively and efficiently achieve the established departmental goals and objectives, including but not limited to plan, organize, coordinate and execute administrative duties, interacts with other executives, administrators, faculty members, residents, graduate students and staff support personnel as required; oversee that the office operation are effective and efficient while seeking root causes of problems and initiating actions for long term solutions.

ESSENTIAL JOB FUNCTIONS:

• With minimal supervision plans, organized and coordinates administrative duties for this position and the senior secretary in the Department of Pathology’s Chairman Office.

• Organizes and coordinates time-sensitive projects for the Chairman to ensure the efficient completion in a timely manner.

• Responds to and initiates correspondence on behalf  of the Chairman.

• Responsible for the effective and confidential operations of the Chairman’s office.

• Understand the mission of the department and UTMB organization to effectively maintain internal and external relationships of the office.

• Exercises discretion and judgment with internal (faculty members, residents, graduate students, technicians and support staff) and external verbal and written communications.

• Interacts and coordinates schedules with other executives, administrators and their associates, within the UTMB-Galveston system.

• Assists the Chairman in attaining the departmental goals and objectives.

• Prepares meeting agendas.

•  Interviews and participated in the selection process for the academic publications and lecture preparation position within the Chairman’s office.

• Adheres to internal controls and reporting structure.

MARGINAL OR PERIODIC JOB FUNCTIONS:

• Revise autopsy reports and ensure that the provisional and final reports of the autopsy performed by the Chairman are completed within the established guidelines.

• Coordinate the annual faculty evaluation process.

• Assist in the annual election of members to the Appointment, Tenure and Promotion and Post tenure review Committees.

• Schedule all travel for the Chairman.

• Communicates with applicant and speakers on behalf of the Department of Pathology for the purpose of scheduling necessary travel and coordination itineraries with intra- and inter departmental faculty members.

• Performs related duties as required.

REQUIRED EDUCATION / EXPERIENCE:

 Bachelor’s Degree or equivalent and 4 years of related experience.

EQUIPMENT:

Standard office equipment. 

WORKING ENVIRONMENT/LOCATION OF POSITION:

Standard hospital, clinical, laboratory and/or office environments.  May be exposed to such occupational hazards such as communicable diseases, harmful chemicals, and/or disoriented or combative patients. 

OTHER:

Specific job requirements or physical location of some positions allocated to this classification, may render this position security sensitive, and thereby subject to the provisions of Section 51.215, Texas Education Code.

ANY QUALIFICATIONS TO BE CONSIDERED AS EQUIVALENTS IN LIEU OF STATED MINIMUMS REQUIRE THE PRIOR APPROVAL OF THE CHIEF HUMAN RESOURCES OFFICER.

THE UNIVERSITY OF TEXAS MEDICAL BRANCH AT GALVESTON IS AN EQUAL OPPORTUNITY / AFFIRMATIVE ACTION UNIVERSITY

ANY QUALIFICATIONS TO BE CONSIDERED AS EQUIVALENTS IN LIEU OF STATED MINIMUMS REQUIRE THE PRIOR APPROVAL OF THE CHIEF HUMAN RESOURCES OFFICER.

THE UNIVERSITY OF TEXAS MEDICAL BRANCH AT GALVESTON IS AN EQUAL OPPORTUNITY / AFFIRMATIVE ACTION UNIVERSITY