Job Summary

To plan and supervise the business management and staff service functions of a large process.  Responsible for overall management of departmental administrative and technical services, and special projects.  Includes a variety of complex decisions with minimal direction.

MAJOR DUTIES / CRITICAL TASKS:

• Manages departmental services, processes and special projects.

• Develops and monitors administrative support staff.

• Oversees the development and administration of department budget.

• Oversees multiple administrative or operational projects as assigned.

• Responsible for staff development programs including programs to increase employee satisfaction for department.

• Responsible for forming ad hoc support teams in response to institutional/department initiatives.

• Empowers Administrative Support Group to align work processes.

• Assists the Administrative Support Group establishing and attaining goals and objectives.

• Provides information coordination between administrative staff and leadership.

• Oversees compliance and other training for department.

• Provides Accountable Property Officer Services for department.

• Provide guidance for interpretation of UTMB and departmental rules, regulations and policies.

• Provides mediation and conflict resolution for department/process.

• Meets with administrative support team to receive feedback, gather ideas & empower employees.

• Makes complex administrative decisions regarding organizational and departmental issues. 

• Assists with personnel functions within department/process.

• Conducts employee performance reviews & makes recommendations for development  and reward for  department/process.

• Caretaker of budgetary funds used by the administrative support.

• Identifies appropriate internal controls for department; provides mechanisms to monitor and implement compliance.

• Works with Office of University Advancement on grants and funding

• Represents the department leadership in their absence as needed.

• Adheres to internal controls and reporting structure.

• Performs related duties as required.

REQUIRED EDUCATION/EXPERIENCE:

Bachelor’s degree or equivalent experience and four years of related experience.

Knowledge, Skills and Abilities:

Change Management skills

Advanced communication skills

Advanced organizational skills

Ability to coordinate efforts with many others

Long range program planning

Assessment, analytical, and reporting skills

Conflict resolution skills

Facilitation, coaching, mentoring, feedback skills

Excellent decision-making skills

Knowledge of UTMB HR Systems and Policies

Knowledge of process functions and organization

EQUIPMENT:

 Standard office equipment

WORKING ENVIRONMENT:

 Standard office environment

Occasional weekend, overtime and evening work

OTHER:

 Specific job requirements or physical location of some positions allocated to this classification, may render this position security sensitive, and thereby subject to the provisions of Section 51.215, Texas Education Code.

ANY QUALIFICATIONS TO BE CONSIDERED AS EQUIVALENTS IN LIEU OF STATED MINIMUMS REQUIRE THE PRIOR APPROVAL OF THE VICE PRESIDENT FOR HUMAN RESOURCES AND EMPLOYEE SERVICES.