JOB SUMMARY: 

To provide a high level of staff assistance to a President’s Council member in carrying out the missions of the institution.  Organizes, coordinates, and performs  highly responsible administrative duties and supervises an office clerical staff.  

MAJOR DUTIES / CRITICAL TASKS:  

• Responsible for executing, with minimal direction, administrative duties at the highest level.
• Exercises considerable discretion and judgment.
• Plans, organizes, and coordinates administrative duties.
• Assists top executive in establishing and attaining goals and objectives.
• Maintains a broad organization perception to effectively carry out the internal and external relationships of the office.
• Coordinates and interacts with other executives and administrators or their associates, within institutional, system, or governmental settings.
• Prepares or directs preparation of reports, graphs, and charts.
• Responsible for seeing that office operations are effective and efficient.
• Responds to or initiates correspondence of a confidential or technical nature.
• Prepares meeting agendas.
• Interviews and selects candidates for clerical positions within the department.
• Adheres to internal controls established by department.
• Performs related duties as required.

REQUIRED EDUCATION / EXPERIENCE: 

Associate’s degree or equivalent and five years of related experience. 

EQUIPMENT: 

Standard office equipment. 

WORKING ENVIRONMENT: 

Standard hospital, clinical and/or office environment. 

OTHER: 

Specific job requirements or physical location of some positions allocated to this classification, may render this position security sensitive, and thereby subject to the provisions of Section 51.215, Texas Education Code. 

 ANY QUALIFICATIONS TO BE CONSIDERED AS EQUIVALENTS IN LIEU OF STATED MINIMUMS REQUIRE THE PRIOR APPROVAL OF THE CHIEF HUMAN RESOURCES OFFICER.

 THE UNIVERSITY OF TEXAS MEDICAL BRANCH AT GALVESTON IS AN EQUAL OPPORTUNITY / AFFIRMATIVE ACTION UNIVERSITY