Job Summary:

Responsible for the coordination, appraisal, scheduling, handling, storing, retrieval, and preservation of official records on any medium in compliance with institutional, state and federal regulations and guidelines for UTMB.

Major Duties / Critical Tasks:

• Reviews draft records retention schedules to ensure compliance with legal requirements and state and institutional standards; perform research and recommend standards based on investigations.
• Evaluates the records management needs of departments; develops and implements records management standards, policies, and procedures in consultation with The Records Management Officer.
• Keeps up to date with records management best practice and advises the Records Management Officer where implementation would add value to the current service provided.
• Performs specialized records or related information systems studies.
• Compiles and analyzes operational reports and recommends appropriate action.
• Monitors and reports production and/or team outcomes.
• Coordinates process activities for work team (e.g., team workload, work assignments, and team coverage).
• Facilitates the development of area policies and procedures ensuring compliance with applicable rules and regulations.
• Assists, recommends, and facilitates the collaborative development of team process change, new programs, and strategic planning.
• Maintains area process documentation such as process maps, policies and procedures, and rules and regulations.
• Provides guidance and mentoring in the professional development of individuals and/or teams.
• Provides team support regarding technical expertise, problem resolution/troubleshooting, training, coaching, and team facilitation.
• May serve as lead on project work.
• Adheres to internal controls and reporting structure.
• Performs related duties as required.

Required Education / Experience:

Bachelor’s Degree or equivalent and two years of related experience.
Valid Texas Drivers License
 

Equipment: 

Standard office equipment.
 

Working Environment:

Standard office environment and records storage areas.

Other: 

Specific job requirements or physical location of some positions allocated to this classification, may render this position security sensitive, and thereby subject to the provisions of Section 51.215, Texas Education Code. 

Any qualifications to be considered as equivalents in lieu of stated minimums require the prior approval of the Vice President Human Resources and Employee Services