Job Summary:

Responsible for the appraisal, scheduling, handling, storing, retrieval, and disposition/ preservation of official records on any medium in compliance with institutional, state and federal regulations and guidelines for UTMB.

Major Duties / Critical Tasks:

• Provides advice to department personnel in the development of records inventories.
• Maintains and retrieves records from internal storage.
• Coordinates the pick up and delivery of records to and from customers.
• Destroys obsolete records and maintains required destruction documentation in accordance with the current records retention schedule.
• Converts documents to microfilm and electronic images.
• Interacts regularly with people at a variety of levels in side and/or outside the process.
• Handles inquires regarding policies, procedures, and operation of process area.
• Resolves problems that can be handled on initial call.
• Validates and maintains record center forms.
• Maintains process area files and runs reports utilizing spreadsheets, databases, and/or computer software packages.
• Compiles data for reports.
• Prepares materials for presentation of records management workshops and similar instructional sessions.
• Contributes ideas and suggestions for improvements to the Process.
• Assists in the development of policies and procedures.
• Supports and assists in the cross training of team members
• Adheres to internal controls and reporting structure.
• Performs related duties as required.

Required Education / Experience:

Bachelor’s degree or equivalent and no experience required.
Valid Texas Drivers License

Knowledge, Skills and Abilities:

• Working knowledge of current Records Retention Schedule.
• Detail oriented with the ability to maintain adequate/proper documentation.
• Ability to process film.
• Good verbal communication skills.
• Working knowledge of the area process.
• Basic problem resolution skills.
• Ability to operate standard office equipment.
• Ability to create documents utilizing database, spreadsheet, and other computer software packages (e.g., Excel, Access).
• Working knowledge of personal computers.
• Good time management skills.
• Ability to work in a team based environment contributing ideas, participating in team decisions, and achieving team outcomes.
   

Equipment: 

Standard office equipment.

Working Environment:

Standard office environment and records storage areas.

Other: 

Specific job requirements or physical location of some positions allocated to this classification, may render this position security sensitive, and thereby subject to the provisions of Section 51.215, Texas Education Code. 

Any qualifications to be considered as equivalents in lieu of stated minimums require the prior approval of the Chief Human Resources Officer.