JOB SUMMARY:

To provide legal secretarial and clerical support to the Attorneys and Legal Assistants within the Department of Legal Affairs.

MAJOR DUTIES / CRITICAL TASKS:

• Drafts contracts and other documents for review by attorneys.
• Proofreads completed contracts for accuracy and compliance with the requirements of the Office of General Counsel and University.
• Gathers and compiles Public Information Act responses, subpoena responses and Appeal Hearing documents.
• Acts as department liaison with UTMB Administration, UT System’s Office of General Counsel, Office of the Attorney General and outside organizations.
• Maintains and organizes contract and confidential litigation files.
• Opens and closes legal case files.
• Makes travel arrangements for attorneys.
• Answers and screens telephone calls.
• Orders, distributes, and takes inventory of office supplies and legal publications.
• Coordinates and maintains appointment, deadline and docket calendars for Attorneys.
• Processes invoices for payment.
• Assists in maintaining the law library.
• Handles administrative needs of the department for daily operations.
• Adheres to internal controls established for department.
• Performs related duties as required.

REQUIRED EDUCATION / EXPERIENCE:

High school graduation or equivalent and four years of related experience.  Must pass typing test at a net rate of 40 wpm and pass spelling test with 85% accuracy.

EQUIPMENT:

Standard office equipment.

WORKING ENVIRONMENT:

Standard office environment.

OTHER:

Specific job requirements or physical location of some positions allocated to this classification, may render this position security sensitive, and thereby subject to the provisions of Section 51.215, Texas Education Code. 

ANY QUALIFICATIONS TO BE CONSIDERED AS EQUIVALENTS IN LIEU OF STATED MINIMUMS REQUIRE THE PRIOR APPROVAL OF THE CHIEF HUMAN RESOURCES OFFICER.

THE UNIVERSITY OF TEXAS MEDICAL BRANCH AT GALVESTON IS AN EQUAL OPPORTUNITY / AFFIRMATIVE ACTION UNIVERSITY