JOB SUMMARY:

Performs departmental purchasing activities and acts as a liaison between the department and procurement regarding procedures, problems and coordination.  Responsible for ensuring the availability of products and services to support department operations and/or multi-functional areas through effective planning, organizing, staff supervision and fiscal management.

MAJOR DUTIES / CRITICAL TASKS:

·         Supervises and coordinates activities of personnel involved in the ordering of supplies and materials.

·         Supervises and coordinates activities of personnel involved in materials receiving and shipping functions, such as verification and maintenance of receiving and shipping records, and preparation of items for shipment.

·         Provides recommendations that identify best practices to procure, maintain and replenish products/inventory.

·         Identifies cost savings opportunities for products currently in use based on product utilization trends.

·         Identifies products for addition/deletion and opportunities to enhance Formulary utilization.

·         Compiles information and records to prepare purchase orders for procurement of materials.

·         Monitors supply expenditures; identifies expense to budget variances.

·         Ensures proper receipting and authorization of payments for goods and services.

·         Assists in product sourcing, specification development, and preparation of justifications for capital requests.

·         Coordinates building services, inventory controls and equipment repairs.

·         Develops and implements policies and procedures for supply management and ordering activities. 

·         Ensures proper item charge and billing.

·         Expedites order deliveries.

·         Instructs staff in procedures and techniques.

·         Reviews work of staff to assure that standards are being followed.

·         Prepares daily staffing and activity reports.

·         Interviews applicants and makes recommendations for hiring.

·         Handles questions or problems regarding departmental policies and procedures.

·         Identifies appropriate internal controls for department; provides mechanisms to monitor and enforce compliance.

·         Adheres to internal controls established for department.

·         Performs related duties as required.

REQUIRED EDUCATION / EXPERIENCE:

Associate’s degree or equivalent and four years general business environment experience to include 2 years of purchasing activities.

EQUIPMENT:

Standard office equipment.

WORKING ENVIRONMENT:

Standard hospital, clinical and/or office environment.

OTHER:

Specific job requirements or physical location of some positions allocated to this classification, may render this position security sensitive, and thereby subject to the provisions of Section 51.215, Texas Education Code.

Any qualifications to be considered as equivalents in lieu of stated minimums require the prior approval of the Chief Human Resources Officer.