JOB SUMMARY:

To manage, coordinate, and directly support the administrative and business management, and/or staff activities within a Process/Department.

(Ability to think & act on own initiative in providing process management of financial, human resource, and administrative support functions.)

MAJOR DUTIES / CRITICAL TASKS:

 (Financial related tasks)

• Maintains financial stability of Process through effective and accurate inventory control and cost analysis.

• Compiles and prepares detailed financial, statistical, and annual reports for Process/Department.

• Prepares comparative analysis reports and statements reflecting variations in expenditures and revenues.

• Conducts cost studies and monitors Process’ charge structure/billing system.

• Monitors the Process’ accounts receivable and posting of revenues.

• Analyzes financial data and initiates appropriate action when necessary.

• Develops and maintains annual accounting and budget reports.

• Identifies variances in expenditures and makes recommendations for resolution.

• Participates in Process budget discussion and develops Process budgets.

• Participates in service center business plan discussions and develops business plans based on decisions made by the service center’s operational leader.

• Trains others in financial duties and responsibilities.

(HR related tasks)

• Provides staff assistance in the development and interpretation of Human Resources policies and procedures.

• Facilitates the development of process/area policies & procedures ensuring compliance with applicable rules and regulations.

• Serves as departmental liaison with Human Resources in regards to employee disciplinary and grievance issues.

(Customer Service)

• Works with customers to provide improved reports.

• Ability to anticipate needs and scheduling of Executives as related to projects and intervene to acquire information as necessary.

• Responsible for administrative support tasks at the executive level.

• Ensure smooth and seamless service in the executive office, managing day-to-day activities.

• Ability to think independently and make decisions as necessary.

• May interface with leadership at UT Components, city, and/or state government agencies or outside vendors.

(Miscellaneous)

·        Stays current with applicable policies, procedures, rules and regulations

• Recommends, initiates, and facilitates the collaborative development of team process change and new programs.

• Provides team support regarding technical expertise, problem resolution/troubleshooting, training, coaching, and team facilitation.

• Assists in Process projects by coordinating activities, maintaining records, and reporting on status.

• Initiates action plans to develop skills and knowledge that will provide team/area leadership and direction.

• Good overall knowledge of “expert” skills listed below and good overall knowledge of Non-Exempt Administrative Support role skills.

• Adheres to internal controls and reporting structure.

• Performs related duties as required.

REQUIRED EDUCATION / EXPERIENCE:

Bachelor’s degree or equivalent and 2 years of office related experience.

EQUIPMENT:

 Basic office equipment

WORKING ENVIRONMENT:

Standard office environment 

OTHER:

Specific job requirements or physical location of some positions allocated to this classification, may render this position security sensitive, and thereby subject to the provisions of Section 51.215, Texas Education Code.

ANY QUALIFICATIONS TO BE CONSIDERED AS EQUIVALENTS IN LIEU OF STATED MINIMUMS REQUIRE THE PRIOR APPROVAL OF THE CHIEF HUMAN RESOURCES OFFICER. 

THE UNIVERSITY OF TEXAS MEDICAL BRANCH AT GALVESTON IS AN EQUAL OPPORTUNITY / AFFIRMATIVE ACTION UNIVERSITY