For pre-award, to provide information on funding opportunities for research and other sponsored programs to UTMB faculty and facilitates application process throughout proposal development, review, and submission. Reviews, negotiates, and obtains institutional approvals for the structure and terms of sponsored research agreements. Provides leadership and direction to the pre-award division of the Office of Sponsored Programs.

For post-award, provides account establishment and monitoring for UTMB Principal Investigators (PIs) in managing sponsored project accounts. Monitors project expenditures and assures compliance with University policies and sponsor terms and conditions. 

Major Duties / Critical Tasks:

Pre-Award

• Analyzes workload, determines work priority, assigns duties, oversees work progress and participates in professional duties of the Office of Sponsored Programs.
• Assembles information on funding sources for research for faculty. Communicates information to the University research community.
• Furnishes advice and guidance to PIs regarding complex and large grant applications, deadlines, and format for proposal writing. Assists PIs with completing complex and large grant and contract proposals. Reviews completed applications, proposals, and contracts for accuracy and compliance with University and Sponsor requirements. Reviews each new proposal to determine sponsor requirements.
• Executes a preliminary review of Request for Proposals, Request for Quotations, or Request for Applications in order to determine programmatic and contractual elements.
• Coordinates review and submission of non-competing renewals with post-award staff.
• Reviews completed applications, proposals, and contracts for accuracy and compliance with University and agency requirements.
• Audits preliminary budgets and makes recommendations to include in grant application. 
• Monitors all cost-sharing proposals from departments for accuracy and following funding requirements.
• Negotiates the terms and conditions of all complex contracts with potential sponsors and awardees. Interprets the content and negotiates the acceptability of terms and conditions of awards. Negotiates and prepares Sponsored Programs agreements.
• Ensures all required institutional forms are complete and institutional approvals are obtained.
• Ensures application of current F&A (indirect) rate or F&A rate prescribed by sponsor.
• Follows up on pending agreements and awards that have not been fully executed by the sponsor.
• Prepares activity information and data for inclusion in the monthly activity report for review by management.
• Assists in the development of training programs and/or materials regarding the financial administration of sponsored programs.
• Assists in the development or revision of policies and procedures regarding pre-award research administration.
• Adheres to internal controls established for department.
• Performs related duties as required.

Post-Award

• Analyzes workload, determines work priority, assigns duties, oversees work progress and participates in professional duties of the Office of Sponsored Programs.
• Establishes accounts after reconciling proposed budget to that of the award document for a large number of and/or complex and unique sponsored programs. Performs accounting necessary to expedite establishment of the project account.
• Must possess knowledge of sponsors’ fiscal and administrative terms applicable to funded projects.
• Monitors and assures that the expenditures of funds is in compliance. Responsible for the overall post-award compliance of accounts throughout the budget/project period.
• Monitors and analyzes fiscal controls and troubleshoots problems on accounts. 
• Oversees the entire close-out process for large, complex and/or unique awards ensuring that each expired account is closed out properly and all reports are submitted timely, correctly, and in accordance with sponsor requirements.
• Generates, negotiates and awards sub-agreements under prime awards. Maintains proper oversight of sub-recipients during the life of the award.
• Reviews and audits large and complex accounts for compliance and acceptability. Maintains complete and accurate files on all awards.
• Assists PIs in completing their time and effort reports and ensures that salary sources and appointment changes are properly reflected in University systems.
• Prepares activity information and data for inclusion in the monthly activity report for review by management.
• Assists in the development of training programs and/or materials regarding the financial administration of sponsored programs.
• Assists in the development or revision of policies and procedures regarding post-award research administration.
• Adheres to internal controls established for department.
• Performs related duties as required.

Required Education / Experience:

Bachelor’s degree or equivalent and four years related experience.

Equipment:

Standard office equipment.

Working Environment:

Specific job requirements or physical location of some positions allocated to this classification, may render this position security sensitive, and thereby subject to the provisions of Section 51.215, Texas Education Code.