Job Summary:

For pre-award, to provide information on funding opportunities for research and other sponsored programs to UTMB faculty and facilitates application process throughout proposal development, review, and submission. Reviews, negotiates, and obtains institutional approvals for the structure and terms of sponsored research agreements.

For post-award, provides account establishment and monitoring for UTMB Principal Investigators (PIs) in managing sponsored project accounts. Monitors project expenditures and assures compliance with University policies and sponsor terms and conditions. Assists with all aspects of sponsored program management.

Major Duties / Critical Tasks:

Pre-Award

• Assembles information on funding sources for research for faculty. Communicates information to the University research community.
• Furnishes advice and guidance to PIs regarding routine grant applications, deadlines, and formats for proposal writing. Assists PIs with completing non-routine grant and contract proposals. Reviews completed applications, proposals, and contracts for accuracy and compliance with University and sponsor requirements. Reviews each new proposal to determine sponsor requirements.
• Executes a preliminary review of request for proposals, request for quotations, or requests for applications in order to determine programmatic and contractual elements.
• Coordinates review and submission of non-competing renewals with post-award staff.
• Reviews completed applications, proposals, and contracts for accuracy and compliance with University and agency requirements.
• Audits preliminary budgets and makes recommendations to include in grant application. 
• Monitors all cost-sharing proposals from departments for accuracy and to ensure funding requirements are met.
• Negotiates the terms and conditions of all routine contracts with potential sponsors and awardees. Interprets the content and negotiates the acceptability of terms and conditions of awards. Negotiates and prepares Sponsored Programs Agreements. 
• Ensures all required institutional forms are complete and institutional approvals are obtained.
• Ensures application of current F&A (indirect) rate or F&A rate prescribed by sponsor.
• Follows up on pending agreements and awards which have not been fully executed by the sponsor.
• Adheres to internal controls established for department.
• Performs related duties as required.

Post-Award

• Establishes accounts after reconciling proposed budget to that of the award document for routine sponsored programs. Performs accounting necessary to expedite establishment of the project account. 
• Must possess knowledge of sponsors’ fiscal and administrative terms applicable to funded projects.
• Monitors and assures that the expenditures of funds is in compliance. Responsible for the overall post-award compliance of accounts throughout the budget/project period.
• Establishes fiscal controls and troubleshoots problems on accounts.
• Oversees the entire close-out process for non-routine awards ensuring that each expired account is closed out properly and all reports are submitted timely, correctly, and in accordance with sponsor requirements.
• Generates, negotiates and awards subagreements under prime awards. Maintains proper oversight of subrecipients during the life of the award.
• Reviews and audits routine accounts for compliance and acceptability. Maintains complete and accurate files on all awards.
• Assist PIs in completing their time and effort reports and ensures that salary sources and appointment changes are properly reflected in University systems.
• Adheres to internal controls established for department.
• Performs related duties as required.

Required Education / Experience:

Bachelor’s degree or equivalent and no experience required.

Equipment: 

Standard office environment.

Other: