JOB SUMMARY:

To provide professional advisory, technical and administrative skills, supervise the daily operations of the Records Management team, ensure the efficient operation of the Records Center, and apply management techniques to the creation, use, maintenance, retention, preservation, and destruction of state records in compliance with applicable laws, rules, regulations, policies and procedures.

ESSENTIAL JOB FUNCTIONS:

• Provides technical and process based expertise.

• Performs record retention scheduling responsibilities, develops department record retention schedules for approval by the Chief Records Management Officer.

• Develops and maintains effective relationships with internal customers and serves as a principle liaison between customers and operations.

• Monitors daily work activity and productivity of the records team.

• Assists with operational planning, as well as organizing, staffing, and supervising staff members.

• Assists with developing and implementing internal policies and procedures to facilitate institutional departmental record retention schedules and record center activities.

• Assists in the design, execution, and effectiveness of a system of internal controls with reasonable assurance that operations are effective and efficient, assets are safeguarded, financial information is reliable, and are in compliance with applicable laws, regulations, and policies.

• Coordinates staff development and training, including the compilation of a variety of instructional materials for use within work group.

• Develops and delivers formal and informal records management training to individuals and groups.

• Monitors and evaluates performance of staff and operations, and implements corrective actions as necessary and appropriate.

• Adheres to internal controls and reporting structure.

MARGINAL OR PERIODIC JOB FUNCTIONS:

• Keeps abreast of pertinent laws, rules and regulations that affect records.

• Performs related duties as required.

REQUIRED EDUCATION / EXPERIENCE:

Bachelors degree or equivalent and four years related experience. 

EQUIPMENT:

Standard office equipment.

WORKING ENVIRONMENT/LOCATION OF POSITION:

Standard office environments, Records Center Warehouse, and frequent travel to customer locations.

OTHER:

Specific job requirements or physical location of some positions allocated to this classification, may render this position security sensitive, and thereby subject to the provisions of Section 51.215, Texas Education Code.

ANY QUALIFICATIONS TO BE CONSIDERED AS EQUIVALENTS IN LIEU OF STATED MINIMUMS REQUIRE THE PRIOR APPROVAL OF THE VICE PRESIDENT FOR HUMAN RESOURCES AND EMPLOYEE SERVICES.