Clear Lake Campus: Employee Resources

The following information and resources have been prepared to assist employees with their transition to UTMB and our Clear Lake Campus.


Post-Hire Information

Emergency Contact Information

The UTMB Police Department is fully committed to the safety and security of our campus communities and offers a variety of safety preparedness and crime prevention resources, tools and trainings.

  • In an emergency, please dial 911.
  • For a non-emergency, call (409) 772-2691.

Please note: The Webster Police Department will respond to any emergencies at the Clear Lake Campus. UTMB Public Safety Officers assigned to this campus will handle all other non-emergency, security needs.

UTMB User Name and Password

To obtain your UTMB user name and temporary password, please call the UTMB Service Desk at:

  • Galveston Area – (409) 772-5200
  • Houston Area – (281) 554-1577
  • Toll-Free – (888) 898-2401

A user name and password is needed to access Outlook and other UTMB applications.

New Employee Orientation

New Employee Orientation provides a broad introduction to UTMB’s history, mission, services and resources, and it is an institutional requirement for all new hires. Registration for orientation is handled through the HR Onboarding team.

Benefits

UTMB offers a dynamic benefits program for you and your family that includes comprehensive health care options, disability and life insurance, retirement savings plans and flexible spending accounts. Employees are defaulted to employee-only medical coverage on the first day of employment, and optional coverage for yourself and your eligible dependents must be selected within 31 days of employment.

Benefits Overview
Benefits Cost Worksheet
Enroll Now at My UT Benefits

Employee Self Service

Employees may access Employee Self Service at any time to:

  • Sign up for direct deposit; paychecks may be deposited in to four different bank accounts, and funds are credited to each account on the actual pay date.
  • Review W-4 income tax withholding; new employees are automatically set up with a W-4 single status designation and zero allowances per IRS standards. Changes to your W-4 income tax withholding must be completed within your first two weeks of employment to take effect on your first paycheck.
  • Update personal information, including your phone number, mailing address, emergency contacts, disability status, veteran status and public disclosure information.
  • Enter your contact information for the online UTMB Directory.
Timekeeping

Employees are accountable for capturing and managing their time in the Kronos Workforce Central system. For assistance with entering and approving time in Kronos, click here. The following policies are also available to help ensure all hours are accurately recorded and compensated.

IHOP Policy 4.1.2 – Employee Timecard Management
IHOP Policy 3.4.8 – Compensation Practices for Non-Exempt Employees


Training and Development

Required Compliance Trainings

Employees must complete all compliance-related training and activities through the UTMB Learn system within 31 days of employment. For assistance with accessing and navigating the system, click here.

Systems Training

The My Training web portal offers classroom and online training on institution-wide applications such as PeopleSoft HCM, PeopleSoft FMS, Kronos and iSpace.

Professional Development

The UT System Learning Zone is a professional development tool that is available to all UTMB employees. The tool cultivates a continuous learning environment through unlimited access to thousands of online books, training courses, videos and other learning assets.


Institutional Resources

UTMB Policies and Procedures

The Institutional Handbook of Operating Procedures (IHOP) contains official policies and procedures for the governance of UTMB and provides its guiding principles. Employees are encouraged to review the policies that pertain to their operating area and scope of work and to reach out to their manager about department specific policies.

UTMB Service Desk

The UTMB Service Desk is the centralized point of contact for first-level technical and application support to our hospitals and clinics, academic and research enterprise and institutional support areas. Services are available 24 hours a day, 7 days a week.

  • Galveston Area – (409) 772-5200
  • Houston Area – (281) 554-1577
  • Toll-Free – (888) 898-2401
  • Email – ishelp@utmb.edu
UTMB Maps and Directions

For interactive maps and directions to UTMB's campuses and clinic, click here.

UTMB Alerts

UTMB Alerts is the institution's emergency notification system. In an emergency, UTMB will use several information delivery methods to reach employees. Click here for details on how to add or update your UTMB and non-UTMB contact information.


Facility Resources

Parking

For parking questions, please contact Parking Facilities at:

  • Phone – (409) 266-PARK (7275)
  • Email – parking@utmb.edu
  • In Person – Rebecca Sealy, Room 2.756 (Monday through Friday from 8 a.m. to 5 p.m.)

Retail Food Services

Click on the links provided for details about the retail food services available at each campus.

Untitled Galveston Campus

The following retail food services are available on the Galveston Campus. Click here for more information.

Food Service Location Hours of Operation

Cafe on the Court

John Sealy Hospital, 1st Floor

6:30 a.m. – 7 p.m.

Chick-fil-A

Located in Cafe on the Court

6:30 a.m. – 7 p.m. (closed Sunday)

Subway

Located in Cafe on the Court

6:30 a.m. – 11:30 p.m.

Einstein Bros. Bagels

Jennie Sealy Hospital, 2nd Floor

6:30 a.m. – 2 p.m.

Vending Station

Jennie Sealy Hospital, 2nd Floor

24 hours a day

Vending Station

Clinical Services Wing (CSW),
6th Floor Staff Lounge

24 hours a day

Joe's Cafe

Lee Hage Jamail Student Center

6:30 – 10 a.m. (breakfast)
11 a.m. – 2 p.m. (lunch)

Starbucks

John Sealy Hospital, 1st Floor

7 a.m. – 3 p.m.

Starbucks

Moody Medical Library, 1st Floor

7 a.m. – 6 p.m.

Clear Lake Campus

Information to come.

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