FMLA & UTMB Leave Pools

Family and Medical Leave

The Family and Medical Leave Act (FMLA) offers eligible employees up to 12 weeks of unpaid leave in a rolling 12-month period for a personal health condition; the serious health condition of a spouse, child or parent; and/or the birth, adoption or foster care placement of a child.

FMLA ensures you will be reinstated into the same job or one with substantially similar pay, duties and working conditions at the conclusion of your leave. Click here for details about UTMB’s FMLA Policy. You may also refer to the U.S. Department of Labor Wage and Hour Division for additional FMLA information.

Contact:       hr.leavemgmt@utmb.edu       (409) 747-4645

Military Family Leave

You may be eligible for Military Family Leave under FMLA if you have a spouse, child or parent who is on active duty or has been called to active duty status. You also may be entitled to up to 26 weeks of unpaid leave in a single 12-month period if you are the primary care giver of a covered servicemember who has been injured while on active duty.

Contact:       hr.leavemgmt@utmb.edu       (409) 747-4645

Sick Leave Pool

UTMB’s Sick Leave Pool provides benefits-eligible employees with a source for additional paid leave if they have exhausted all available accruals due to a catastrophic illness or injury. Withdrawals from the pool are considered on an individual basis and are intended to cover lost time until the employee is reasonably able to return to work in some capacity.

Donating Accrued Hours to the Sick Leave Pool

Employees may donate accrued sick leave hours to the Sick Leave Pool. Donations to the Sick Leave Pool must be made in 8-hour increments, and there is no limit to the number of hours that may be donated.

Donating Accrued Hours Directly to Another Employee

Employees may donate accrued sick leave hours directly to another benefits-eligible employee at UTMB if the recipient of the donation meets the eligibility requirements to use sick leave, has exhausted their own sick leave, and has exhausted any time that they are eligible to withdraw from the Sick Leave Pool.

Please be advised that the dollar value of the sick leave hours donated directly to another employee will be included in the donor employee's taxable income for the pay period during which the donation is made, and UTMB will withhold taxes from the donor employee’s paycheck. The donor employee’s earnings must be sufficient to cover the taxes in order for the donation to be executed. Click here for more details about making a sick leave donation to another UTMB employee.

Contact:       hr.leavemgmt@utmb.edu       (409) 747-4645

Family Leave Pool

UTMB has established a Family Leave Pool to provide benefits-eligible employees with an additional source of paid leave if they have exhausted all available accruals and need time away from work for one of the following reasons:

Medical Reasons

  • Birth of a child
  • Serious illness of an employee or immediate family member, including a pandemic-related illness

Non-Medical Reasons

  • Care and bonding of a child under the age of 1, adoption or foster care placement of a child under 18 years of age, or the placement of any person 18 years of age or older requiring guardianship
  • Extenuating circumstance created by an ongoing pandemic, including providing essential care to an immediate family member

Employees who meet the eligibility requirements may request to receive up to 90 days of paid leave through the Family Leave Pool. Withdrawals from the pool will be considered on an individual basis, and the number of hours granted to recipient employees will depend on the size of the pool at the time of request.

Donating Accrued Hours to the Family Leave Pool

To fund the Family Leave Pool, employees may donate accrued vacation and/or sick leave hours. Donations to the pool must be made in 8-hour increments, and there is no limit to the number of hours that may be donated.

Donor employees will be asked at the time of donation to indicate if they would like their donated hours to be used for medical or non-medical reasons.

Please be advised that the dollar value of hours donated for non-medical reasons will be included in the donor employee’s taxable income for the pay period during which the donation is made, and UTMB will withhold taxes from the donor employee’s paycheck. The donor employee’s earnings must be sufficient to cover the taxes in order for the donation to be executed. Hours donated for medical reasons will not be considered taxable income, and no taxes will be withheld from the donor employee’s paycheck. Click here for more details about making a donation to the Family Leave Pool.

Contact:       hr.leavemgmt@utmb.edu       (409) 747-4645