PTO carryforward limits are administered on a fiscal year basis (Sept. 1 to Aug. 31) based on employees’ total years of state service as of March 28, 2022.
myVacation Carry Forward Balance of Less Than 300 Hours on March 28, 2022
Employees with a myVacation Carry Forward balance of less than 300 hours on March 28, 2022, will be subject to the following carryforward limits.
Total years of state service | Maximum carryforward hours per fiscal year |
0 up to 4 | 300 |
4 up to 9 | 300 |
9 up to 15 | 300 |
15 up to 20 | 300 |
20 up to 25 | 300 |
25 up to 30 | 398 |
30 up to 35 | 398 |
35+ | 398 |
The maximum carryforward limit allocated to an employee as of March 28, 2022, will remain with that employee until they separate or retire from UTMB. This includes those employees who later achieve 25 or more total years of state service.
Any hours above an employee’s maximum carryforward limit at the end of each fiscal year will be rolled into their EIB on Sept. 1.
myVacation Carry Forward Balance Equal to or Greater Than 300 Hours on March 28, 2022
Employees with a myVacation Carry Forward balance equal to or greater than 300 hours on March 28, 2022, will be granted a transition period (March 28, 2022–Aug. 31, 2025) to comply
with the myPTO program’s carryforward limits. Employees will continue to accrue PTO hours during the transition period.
Total years of state service | Maximum carryforward hours through transition period of March 28, 2022–Aug. 31, 2025 | Permanent maximum carryforward hours per fiscal year as of Sept. 1, 2025* |
0 up to 4 | 300 | 300 |
4 up to 9 | 300 | 300 |
9 up to 15 | 300 | 300 |
15 up to 20 | 340 | 300 |
20 up to 25 | 388 | 350 |
25 up to 30 | 436 | 398 |
30 up to 35 | 484 | 446 |
35+ | 532 | 494 |
*Maximum carryforward limits to be applied as of Aug. 31, 2026.
The maximum carryforward limit allocated to an employee as of March 28, 2022, will remain with that employee throughout the transition period. This includes those employees who later achieve 15 or more total years of state service.
The final maximum carryforward limits will go into effect on Sept. 1, 2025, and these limits will then remain with employees until they separate or retire from UTMB.
Any hours above an employee’s maximum carryforward limit at the end of each fiscal year will be rolled into their EIB on Sept. 1.
Transferring Employees
Employees transferring directly from another state agency with PTO/vacation leave accruals above the myPTO program’s maximum carryforward limits will have the remaining fiscal year and the next two fiscal
years to reduce their PTO balance.