Employee Records

Employee Records is responsible for the maintenance and management of the official HR personnel records for all regular and non-regular staff and faculty members, including CMC employees.

Its purpose is to ensure an understanding and standardization of procedures relating to the security and management of institutional and departmental personnel records stored in multiple mediums (e.g., paper, digital and microfiche). The division also provides wage, employment and service verifications and assists with public information requests.

IHOP 3.1.2 Employee Files

Public Disclosure Information

All employees are requested to update their Public Disclosure Information. Failure to update your public disclosure will result in an automatic default to Y meaning your emergency contact information may be released if requested.

Click here for more information.


Employment and Income Verification
Immigration Verification

Notice for Employment Verification of International Staff
If you are leaving the United States for personal or business reasons and require an employment verification letter, please be advised that your letter cannot be dated more than three days before your departure date per U.S. Customs requirements. If your letter is not dated within the three days of your departure, you may not be allowed re-entry into the United States.

Available Resources

How to Disposition Inactive Department Files
Employee Records – Frequently Asked Questions
Electing to Disclose Address and Telephone (Texas Government Code: Public Release Act 552.024)

Please Note:
  • HR personnel files are not confidential and are subject to the Texas Open Records Act.
  • Employee Records does not maintain student records or transcripts; those documents are stored in Enrollment Services.
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