Employee Management

Managing Productive and Engaged Employees

The HR Consulting Services team supports UTMB’s leaders in attracting, developing and retaining talent; maximizing individual and team performance; and ensuring adherence to all policies and programs in the achievement of the university’s mission.

HR Consulting Services

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HR Business Partners
HR Business Partners consult and collaborate with leaders on:
- Talent management – Succession planning, talent review
- Performance management – Evaluation, goal setting
- Leadership development – Individual coaching, classroom training
- Organizational design – Position management, reorganizations, workforce planning
- Compensation support – Analysis, program support
- Organizational culture – Engagement, retention
- Change management – Change management facilitation
- Regulatory support – Competency review support
Employee Relations Advisors
Employee Relations Advisors provide support and coaching to leaders on:
- Attendance and punctuality
- Policy interpretation
- Non-compliance with policies or procedures
- Review of disciplinary actions
- Performance issues
- Terminations
Organizational Development Consultants
Organizational Development Consultants provide skills development training and tools to assist leaders with:
- Aligning business objectives and talent strategies to achieve performance goals
- Fostering open dialogue around high-stakes, emotional, or risky topics
- Effectively motivating and enabling others
- Removing barriers to change
- Cultivating a culture that values professional growth and development
Click here to view available training opportunities.

Key UTMB Systems and Resources

The following systems and resources are available to assist in the management of your staff.

Systems

Press Ganey Engagement Portal

Resources

Job Descriptions
Salary Range by Job Code
Note: Access to this document is limited to UTMB leaders with direct reports; if a salary range is needed, please contact your HR Employee Relations Advisor.
Salary Range by Job Title
Note: Access to this document is limited to UTMB leaders with direct reports; if a salary range is needed, please contact your HR Employee Relations Advisor.
Shift Differential Pay Rates
Nursing Compensation Guidelines
FML Timekeeping Instructions
UTMB Performance Management Matrix

Employee Performance Reviews

UTMB's employee performance review process includes setting goals, providing and receiving feedback, documenting performance and evaluating results.

Performance Evaluation Process

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Program Overview

UTMB’s employee performance management program is essential for the professional growth and development of our workforce. This program allows you to collaborate with your staff on performance goals and outcomes that align with the university’s mission and to focus on behaviors and actions that have a direct impact on institutional results.
The performance review process includes setting goals, providing and receiving feedback, documenting performance and evaluating results. An effective review process establishes clear performance goals and behavior expectations; clarifies responsibilities and provides direction on departmental priorities; identifies individual strengths and weaknesses; and provides a direct link between performance and pay.
Three-Month & Six-Month Reviews

Three-Month Reviews
A three-month review is recommended for employees who transfer or are promoted into a new position within UTMB. These type of evaluations should be completed in the ePerformance system.
Six-Month Reviews
As state employees, all new hires are subject to a six-month probationary period and a performance review at the conclusion of that period. Evaluations must be completed in the ePerformance system.
Annual Reviews
All staff and faculty must be formally evaluated at least once each year, and the review process consists of three phases:
1 – Planning Phase
- Human Resources creates performance review documents in the ePerformance system.
- Employees and managers work together to develop key performance goals aligned with UTMB's mission and overall business strategy.
- Employees and managers review and discuss core technical competencies and institutional values.
2 – Tracking Phase
- Managers monitor employee performance, track progress against established goals and provide ongoing feedback and coaching.
- Employees and managers document achievements and observed behaviors using the Performance Notes feature in ePerformance.
3 – Evaluation Phase
- Employees complete self-evaluation (if required).
- Managers establish a development or improvement plan for each employee.
- Managers complete performance review documents and, if applicable, submit for second-level approval.
- Managers conduct face-to-face meetings with employees to discuss evaluations, action plans and final performance ratings.
Performance Management Resources

FY24 Performance Review Cycle Timeline
FY24 Performance Review Cycle FAQs
Developing SMART Goals
Development Planning: A Guide for Employee Development
Individual Development Planning Template
Manager Guide to Conducting Meaningful Performance Reviews
Best Practices for Annual Performance Review Conversations
Tips for Providing In-Position Growth and Development
PMP Performance Evaluation Form (For Historical Viewing Only)
ePerformance System Training & Resources

Online ePerformance Training
Instructor-led ePerformance Training (Open in Google Chrome)
ePerformance Manager Quick Guide
Creating Performance Documents Guide for Managers
Canceling Performance Documents Guide for Managers
Transferring Performance Documents Guide for Delegates
Recording of FY24 Performance Review Cycle Manager Training
Recording of FY24 Performance Review Cycle ePerformance Champions Training

Emergency Planning

In accordance with UTMB policy, all leaders must ensure their department or work unit is prepared to deal with any emergency that may cause a disruption of operations. The following tools and resources are available to help maintain our patient care needs and critical business functions in the event of a severe weather situation or other disaster.

Emergency Planning Details

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