HR Business Partners consult and collaborate with leaders on:

• Talent management – Succession planning, talent review
• Performance management – Evaluation, goal setting
• Leadership development – Individual coaching, classroom training
• Organizational design – Position management, reorganizations, workforce planning
• Compensation support – Analysis, program support
• Organizational culture – Engagement, retention
• Change management – Change management facilitation
• Regulatory support – Competency review support

Employee Relations Advisors provide support and coaching to leaders on:

• Attendance and punctuality
• Policy interpretation
• Non-compliance with policies or procedures
• Review of disciplinary actions
• Performance issues
• Terminations

Organizational Development Consultants provide skills development training and tools to assist leaders with:

• Aligning business objectives and talent strategies to achieve performance goals
• Fostering open dialogue around high-stakes, emotional, or risky topics
• Effectively motivating and enabling others
• Removing barriers to change
• Cultivating a culture that values professional growth and development

Click here to view available training opportunities.

UTMB’s employee performance management program is essential for the professional growth and development of our workforce. This program allows you to collaborate with your staff on performance goals and outcomes that align with the university’s mission and to focus on behaviors and actions that have a direct impact on institutional results.

The performance review process includes setting goals, providing and receiving feedback, documenting performance and evaluating results. An effective review process establishes clear performance goals and behavior expectations; clarifies responsibilities and provides direction on departmental priorities; identifies individual strengths and weaknesses; and provides a direct link between performance and pay.

Three-Month Reviews

A three-month review is recommended for employees who transfer or are promoted into a new position within UTMB. These type of evaluations should be completed in the ePerformance system.

Six-Month Reviews

As state employees, all new hires are subject to a six-month probationary period and a performance review at the conclusion of that period. Evaluations must be completed in the ePerformance system.

All staff and faculty must be formally evaluated at least once each year, and the review process consists of three phases:

1 – Planning Phase

• Human Resources creates performance review documents in the ePerformance system.
• Employees and managers work together to develop key performance goals aligned with UTMB's mission and overall business strategy.
• Employees and managers review and discuss core technical competencies and institutional values.

2 – Tracking Phase

• Managers monitor employee performance, track progress against established goals and provide ongoing feedback and coaching.
• Employees and managers document achievements and observed behaviors using the Performance Notes feature in ePerformance.

3 – Evaluation Phase

• Employees complete self-evaluation (if required).
• Managers establish a development or improvement plan for each employee.
• Managers complete performance review documents and, if applicable, submit for second-level approval.
• Managers conduct face-to-face meetings with employees to discuss evaluations, action plans and final performance ratings.

FY24 Performance Review Cycle Timeline
FY24 Performance Review Cycle FAQs
Developing SMART Goals
Development Planning: A Guide for Employee Development
Individual Development Planning Template
Manager Guide to Conducting Meaningful Performance Reviews
Best Practices for Annual Performance Review Conversations
Tips for Providing In-Position Growth and Development
PMP Performance Evaluation Form (For Historical Viewing Only)

Online ePerformance Training
Instructor-led ePerformance Training (Open in Google Chrome)
ePerformance Manager Quick Guide
Creating Performance Documents Guide for Managers
Canceling Performance Documents Guide for Managers
Transferring Performance Documents Guide for Delegates
Recording of FY24 Performance Review Cycle Manager Training
Recording of FY24 Performance Review Cycle ePerformance Champions Training

The UTMB Emergency Operations site provides the institutional Emergency Operations Plan, the Bioterrorism and Emerging Infectious Diseases Plan, Business Continuity Plans and other related documents and helpful resources.

All faculty and staff are required to complete the Employee Demographic and Emergency Classification Form each year. The form is used to assign employees to an emergency classification for notice incidents and emergency labor pool role for no-notice incidents. It is also used to establish compliance with regulatory and accreditation requirements specific to emergency preparedness. 

Employee Demographic and Emergency Classification Form – Note: This form will be unavailable until early 2025 for updating. Thank you for your patience and understanding.
View Form Status by Department
View Form Status by Username
View Form Status in Power BI Report

UTMB Alerts is the institution's emergency notification system. The system is activated when there is a risk of significant harm or an urgent threat. Registration for UTMB Alerts is voluntary; however, it is highly recommended for all employees.